Edit: New Employee Welcome - Email Templates

Subject line

Leave blank to use the default: Welcome to the team, {first_name}.

Email headline

Large heading shown at the top of the email body. Default: Welcome to {studio}, {first_name}.

Body copy Rich HTML

Built-in rich HTML - leave body blank to use it

This template automatically sends a styled HTML email. Saving a body here overrides the built-in version - your text is auto-styled (KV tables, section headers, bullet lists, yellow links).

Employee Code - yellow monospace chip
Role + Manager detail table
6-item first-week checklist with checkmarks, descriptions, and links
Discord / VPN / Handbook quick-link buttons (if configured in Studio Settings)
Sign In & Start Onboarding CTA button

Use {variable_name} placeholders - replaced at send time. Leave blank to use the built-in rich HTML body. When you save a body, it is auto-styled: key-value pairs become tables, bullet lines become lists, ALL-CAPS lines become section headers, and URLs become yellow links.

Cancel

Available variables

Use these in subject, title, and body. Unknown placeholders are left as-is.

{{full_name}} {{first_name}} {{studio}} {{employee_code}} {{role}} {{manager_name}} {{login_url}} {{discord_invite_url}} {{vpn_guide_url}} {{handbook_url}} {{welcome_message}}

Built-in default body

Hi {full_name},

Welcome to {studio} - we're really glad you're here. {studio} is built on craft and people who care, and you're now part of that.

EMPLOYEE DETAILS

Employee Code: {employee_code}
Role: {role}
Manager: {manager_name}

YOUR FIRST-WEEK CHECKLIST

1. Complete onboarding wizard - Sign in and finish the 7-step wizard to unlock the full app.
2. Fill out your profile - Add your phone number, birthday, and avatar. HR needs the phone number.
3. Join studio Discord - Say hello in the team channel. Link your employee code when the bot asks.
4. Set up VPN - Required for remote work. Follow the guide before your first offsite day.
5. Read the handbook - Studio standards, naming conventions, and policies.
6. Check your task board - Confirm any active assignments and read the brief on each.

If anything's unclear, reply here or ping your manager. No question is too small.

See you in the frames - {studio} Team